Tutors, the Head of the Junior Department, the Deputy Head and the Head will all expect to be involved in dealing with pastoral issues and to be informed of any concerns.

In the PrePrep, children are in the pastoral care of their main teacher. Thereafter, pastoral care of a class may be shared, with each tutor being responsible for no more than ten tutees. All staff are expected to be part of the pastoral system and to see this as a core part of their work.

Pastoral Monitoring

Our pastoral monitoring is designed to ensure that we notice and act upon any matter of concern. To this end:

• Tutors meet weekly in Year Groups to discuss the academic progress and welfare of the children. A record of any action needed is kept internally and notes of any matter of significance, be it a playground incident or a parental query, are likewise circulated so that all concerned are fully aware of all current issues.
• Weekly meetings of staff on each site, led by the Head, provide the opportunity to bring the circumstances of any child to the attention of the staff in general.
• The Head, the Deputy Head, the Director of Studies and the Head of the Junior Department meet regularly to review all current pastoral and academic issues and to ensure that appropriate action is being taken.
• At Senior House, where children have a wide range of subject specialist teachers, tutors are kept informed of pupil progress through year group academic meetings which Heads of Academic subjects attend and weekly year group meetings which all tutors attend.
• A full and extensive review of each pupil’s circumstances takes place twice each year and involves tutors and Senior Managers in producing an action plan for each child.

As children grow, they are encouraged to take a view of and take increasing responsibility for their own circumstances.

• In Forms 3-6, individual tutor:pupil meetings are timetabled to allow for discussion of any relevant matters and these are much valued by children and staff alike.
• A group tutor session is also timetabled each term to allow group discussion on matters relevant to the children.
• When children arrive at their final two years, they are invited to attend parents’ evenings to discuss their progress directly with their teachers.