Schools, local education authorities and the Department for Education and Skills (the government department which deals with education) all hold information on pupils in order to run the education system, and in doing so have to follow the Data Protection Act 1998. This means, among other things, that data held about pupils must only be used for specific purposes allowed by law.
This page tells you about the types of data held, why the data is held, and to whom it may be passed on.
Data held by the School
The school holds information on pupils in order to support their teaching and learning, to monitor and report on their progress, to provide appropriate pastoral care, and to assess how well the school as a whole is doing. This information includes contact details, National Curriculum assessment results, attendance information, characteristics such as ethnic group, special needs and any relevant information.
From time to time we are required to pass on some of this data to the Local Education Authority (LEA), to another school to which the pupil is transferring, to the Department of Education and Skills (DfES), and to the Qualifications and Curriculum Authority (QCA) which is responsible for the National Curriculum and associated assessment arrangements.
North Yorkshire County Council
The LEA (North Yorkshire County Council) uses information about pupils to carry out specific functions for which it is responsible, such as the assessment of any special educational needs the pupil may have, the provision of free school meals or home to school transport. It also uses the information to derive statistics to inform decisions on (for example) the funding of schools, and to assess the performance of schools and set targets for them. The statistics are used in such a way that individual pupils cannot be identified from them.
The Qualifications and Curriculum Authority
The Qualifications and Curriculum Authority uses information about pupils to administer the National Curriculum tests and assessments for Key Stages 1 to 3. The results of these are passed on to DfES in order for it to compile statistics on trends and patters in levels of achievement. The QCA uses the information to evaluate the effectiveness of the National Curriculum and associated assessment arrangements, and to ensure that these are continually improved.
The Department for Education and Skills
The Department for Education and Skills uses information about pupils for statistical purposes, to evaluate and develop education policy and to monitor the performance of the education service as a whole. The statistics (including those based on information provided by the QCA) are used in such a way that individual pupils cannot be identified from them. The DfES will feed back to LEAs and schools information about their pupils where they are lacking this information because it was not passed on by a former school. On occasions information may be shared with other Government departments or agencies strictly for statistical or research purposes only.