The ‘Profile Sets’ allow ‘Group Managers’ (Owners) greater flexibility when applying access restrictions to a group and any group content.

The creation and management of ‘Profile Sets’ is only accessible to the cLc Managers via the ‘User Manager’ component of the Control Panel

There are two different types of profile sets: fixed and non-fixed. The fixed profile sets are automatically generated and populated by the system. Users are populated into the fixed profile sets using the following rules...

All users are added to the top level profile set "School Members".

All adults are added to the "Adults" profile set.

All students are added to the "Students" profile set.

All students are added to one of the "Year" profile sets

All fixed profile sets are read only, i.e. you cannot add or remove a user from them. You cannot delete a fixed profile set.

Please note-year profile sets should not be manually created as they are used automatically by the system for certain tasks.

The 'Profile Sets' admin page is used to create new profile sets, or to modify or delete existing ones.  It displays all of the profile sets or subsets you currently have on your site.

The profile set tree can be expanded or collapsed using the and icons. To select all profile sets, click on the select all icon . To select all cLcs (i.e. if you have a partnership set up with another cLc) click on the Toggle All cLcs link. Next to each profile set or subset you may find the following options available:

View

Edit

Add Subset

Share With Another School

Delete (if the profile set is customised)

Move

There are also several tools along the top:

Option to Multiple delete custom profile sets

Option to create subgroups for selected profile sets : this creates a new group with the name of        the profile set. All members of the profile set are automatically members of the groups.

Option to change the profile set type for selected profile sets - the small coloured squares next to the profile sets indicate which profile set type that profile set has.

       There are 3 profile set types:

               Tutor Group/Form

               Class

               Subject

       Year profile sets are marked with this icon:

Option to Multiple move selected profile set(s) to another profile set within the profile set structure.

               

The Advantage of linking ‘Profile Sets’ to a Group’s Membership

1. It dynamically links all named users within the ‘Profile Set’ to the Group’s Membership. 

That is to say if another user is added to the ‘profile set’ in question then that user is automatically made a member of all of the groups to which the profile set has been linked.   This also applies to removal of users from ‘Profile Sets’.

2. Easier for Group Owners to manage the group membership, as the group membership is dynamically linked to Profile Sets the Group Manager (Owner) does not have to consider reviewing their group membership.  For example, at the end each the academic year cLc Managers simply re-populate the users in the Year ‘Profile Sets’ and this will automatically amend any linked groups membership.

3. ‘Profile Sets’ provide Group Editors with even more flexibility when applying Access Restrictions to Group Content, as it is possible to direct any group content to users within any of the ‘Profile sets’ as well as the Group Membership Types.